How to preview documents in Mac and Windows

Tired of opening files only to realise they weren’t the ones you needed? Let’s change that. Previewing documents is a game-changer—whether you’re on Mac or Windows, you can quickly see file contents without the hassle.

Why use this tip?

• Speedier document review – quickly locate the right documents without opening them.

• Enhance efficiency – minimise wasted time on unnecessary clicks.

• Smarter organisation – easily navigate multi-page files and multiple formats.

How to get started

or Windows Users (aka the “Task Manager Masters”):

1. File Explorer Preview:

1. Open File Explorer.

2. Select a file.

3. Turn on the Preview Pane from the View tab. You’ll see a sneak peek on the right side of your Explorer window.

Bonus Tip:

Right-click and select Open With > Microsoft Edge to view PDFs and documents without fully opening them.

For Mac Users (aka the “Spacebar Magicians”):

1. Quick Look (Spacebar Magic):

1. Select the file you want to preview.

2. Hit the Spacebar. Boom—instant preview!

3. Use left/right arrows to scroll through multi-page documents.

Bonus Tip:

Preview multiple files by selecting them all and pressing the Spacebar. Instant efficiency!

1. Preview App (For the Serious Types):

Right-click on a file, select Open With > Preview, and you’re good to go. It’s perfect for PDFs and other file types.

Bonus: Cloud Methods (For the Brave)

Use Google Drive or OneDrive to preview files without downloading them. Just click on the file, and a preview will pop up.

Now you’re ready to preview documents like a pro and save precious time. You’re welcome!